The National Health Service Corps will cover the cost of your travel to this conference. Travel should be secured through Travel-On by contacting 1 (888) 495-7770 or (240) 387-4188. When making your reservation, please reference project meeting code 2249. Travel representatives are available Monday through Friday, 8:30 a.m. to 5:00 p.m. (e.t.). Participants should plan to arrive by 3:00 p.m. on Friday, June 10, and depart Sunday, June 12. In most cases, a nonrefundable ticket will be purchased for you; therefore, it is important that you carefully consider your schedule when securing your travel reservations.

The conference is structured to provide an intense learning environment and to promote success for all participants; therefore, you are encouraged not to bring children and/or spouses (NHSC will not pay for children or spouses).

After your travel arrangements are confirmed, Travel-On will forward a copy of your itinerary to you for approval, most often via e-mail. Upon receipt, you must review it and contact the travel agency to provide final approval. Once approved, a prepaid electronic ticket (e-ticket) will be issued, unless a printed ticket is requested and is available. If a printed ticket is requested (and available), please confirm your mailing address. Your ticket will be sent via an express mail service.

Travel/Ticket Cancellation Notice
Once you have confirmed your flight itinerary and requested ticketing, you will be responsible for any additional costs associated with changed, canceled, or unused tickets due to cancellation after ticketing.

Travel by Automobile

If you are traveling by automobile, you will be reimbursed 37.5 cents per mile, not to exceed the cost of air travel. Please be advised that the Federal Government does not authorize reimbursement for lodging or meals between your departure city and the meeting site or for mileage not related to attending the meeting. In addition, rental cars are generally not authorized expenses.

Reimbursement of Expenses

Receipts for shuttle service, parking, tolls, and mileage should be retained and submitted for reimbursement after the meeting. Meals will be provided at the conference; therefore, meals will not be a reimbursable expense. After submitting your reimbursement form, please allow 30 days from date of receipt for processing. Additional information and reimbursement forms will be available during the conference.

Lodging Cancellation Notice
If it is necessary for you to cancel your room reservation, please do so within 48 hours of the scheduled arrival date or a charge of 1 night's lodging will be billed to your credit card. Please obtain a cancellation number for your records.