Reimbursement

The NHSC will reimburse conference participants for allowable expenses, which include ground transportation, parking, and meals and incidental expenses (M&IE). Ground transportation expense reimbursement covers taxis to/from your home, the airports, and the hotel, as well as parking and tolls. Mileage is reimbursed at 55 cents per mile for the use of your personally owned vehicle. The M&IE reimbursement allowance covers meals, tips, telephone calls, and other miscellaneous expenses and is applicable to the geographical location of the conference.

The M&IE allowance for Kansas City, MO, is $49.00 per day. You will receive three-fourths ($36.75) of the applicable M&IE allowance for each travel day and the full M&IE allowance ($49.00) for each full day of participation. The cost of sponsored meals will be deducted from your M&IE allowance. Please note that breakfast and lunch will be provided on Friday and Saturday; therefore, $22.00 will be deducted from your M&IE allowance for each of those days. For those attending any pre-conference meetings, your meal calculations will be provided to you on an individual basis.

Local Travelers—If you are located within 50 miles of the conference site, the NHSC will cover the cost of ground transportation (parking, use of privately owned vehicle costs at 55 cents per mile, and tolls) only. You are responsible for all other expenses related to your travel to and from the conference as well as for meals not included in the conference schedule. No lodging will be paid for local participants traveling 50 miles or less to the conference.

At the conclusion of the conference, funded participants will be provided with a reimbursement form to claim expenses. All original receipts for ground transportation and your travel ticket stub must be submitted with the reimbursement form. Receipts are not required for meal expenses. Reimbursement forms are to be forwarded to BLS—Attn: Taye Hailu, Sr., B L Seamon Corporation, 9001 Edmonston Road, Suite 200, Greenbelt, MD 20770—no later than 30 business days after the receipt of your correct reimbursement form. Remember, only completed forms (with original signature and receipts) will be processed and that incomplete forms will cause a delay in your reimbursement. The reimbursement process takes up to 45 business days before a check is mailed.

*Please note the NHSC will reimburse the airline-imposed baggage fees for one (1) bag only and receipts for this expense are also required.