RECRUITMENT FAIR

RECRUITMENT FAIR DATES/TIMES

1. It is expected that Site representatives fully participate in both Recruitment Fairs to be eligible for a waived registration fee. 
   
   
2. The Recruitment Fair dates and times are Friday, August 1, from 3:30 p.m. – 5:30 p.m., and Saturday, August 2, from 3:00 p.m. – 4:30 p.m.

RECRUITMENT FAIR SETUP/TEARDOWN

1. Recruiter setup will be restricted to Friday, August 1, between 11:00 a.m. – 1:00 p.m.
   
   
2. Recruiter teardown will be restricted to begin no earlier than 4:30 p.m. on Saturday, August 2.
   
   
3. Recruiters are required to remove all materials from the fair area no later than 7:00 p.m. Saturday, August 2. Materials remaining after this time will be discarded at the hotel’s discretion.
   
   

SHIPPING DETAILS

Recruiters will be responsible for the storage and shipping of their materials. In addition to whatever shipping method you have chosen (for example, FedEx, UPS), an additional bright-colored (neon preferred) 8.5” x 11” label should be applied to all items. This will help BLS and hotel staff to easily identify your boxes.

Shipping labels should be prepared as follows:
Tampa Marriott Waterside Hotel
700 South Florida Avenue
Tampa, FL  33602 USA

NHSC Annual Scholar Orientation Conference Recruitment Fair
Hold For: (insert recruiter’s name)
Arriving (insert arrival dates)

All incoming and outgoing packages are subject to the following one-way delivery fees:

$5.00 per box under 50 lbs.            
$10.00 per box over 50 lbs.
$25.00 per display box, poster, large tube, or oversized box.
$35.00 per display case.
$75.00 per shrink-wrapped pallet (Pallets must be self-contained and properly sealed)
$75.00 per small wooden crates under 150 lbs.       
$150.00 per crates over 150 lbs.
****Refrigerated Items $25.00 Flat Rate****

MATERIALS TO BE PROVIDED

1. A 6-foot skirted table and 2 chairs will be provided for your use.
   
   
2. Requests for power usage for your exhibit (for example, extension cords and internet lines) must be made on the confirmation form. There are additional costs imposed by the hotel for such usage; details will be provided in forthcoming communications.
   
   
3. Shipping materials and tape.  Recruiters will need to provide their own packing materials including tape, labels, etc.

THINGS TO DO

1. Complete your online registration form.
   
   
2. Complete the Recruiter Confirmation Form (separate from registration form) for each Site that you are representing.