General Information

INTRODUCTION:
You are cordially invited to attend the Emergency Medical Services for Children (EMSC) Partnership for Children Stakeholder Group Meeting on June 21–22, 2007. The meeting will be held at the EMSC National Resource Center (NRC) in Silver Spring, Maryland. B L Seamon Corporation (BLS), under contract to the EMSC Program, will provide administrative and logistical support for the meeting.

 

MEETING INFORMATION:

MEETING DATES AND TIMES:
Thursday, June 21, 2007—8:00 a.m. to 11:30 a.m. (Registration and participation in Grantee Conference at the Hilton Hotel)
Thursday, June 21, 2007—1:00 p.m. to 5:00 p.m. (Meet at EMSC National Resource Center)
Friday, June 22, 2007—8:30 a.m. to 1:00 p.m. (Meet at EMSC National Resource Center)

MEETING LOCATION:
EMSC National Resource Center
8737 Colesville Road, Suite 400
Silver Spring, MD  20910

RESOURCE INFORMATION SHARING:
There will be a resource table available at the NRC for stakeholder group representatives that may want to bring information to share with other meeting attendees.

LODGING SITE:
Hilton Washington DC/Silver Spring Hotel
8727 Colesville Road
Silver Spring, MD  20910
Phone: (301) 589-5200
Guest Fax: (301) 588-1841

LODGING RESERVATIONS:

Hilton Washington DC/Silver Spring Hotel

Stakeholder Group Representatives who Are Not EMSC Grantees
A guestroom will be reserved in your name at the Hilton Silver Spring, MD, for your arrival on Wednesday, June 20, and departure on Friday, June 22, 2007. BLS will pay the cost of your guestroom for up to 2 nights (unless otherwise authorized). Your reservation must be guaranteed with a major credit card. Please provide your credit card information on the Travel and Hotel Information Form linked to this page. Click here to access the Travel and Hotel Information Form. The Travel and Hotel Information Form must be returned by June 4, 2007.

Stakeholder Group Representatives who Are EMSC Grantees
Please make your lodging arrangements through, and including, the evening of Wednesday, June 20 as an EMSC Grantee. A guestroom will be reserved in your name at the Hilton Silver Spring, MD, for the evening of Thursday, June 21 with a departure on Friday, June 22, 2007. Your reservation for Thursday evening must be guaranteed with a major credit card. Please provide your credit card information on the Hotel Information Form linked to this page. Click here to access the Hotel Information Form. The Hotel Information Form must be returned by June 4, 2007.

You will be responsible for settling all incidental charges, any costs associated with extra guests in the same room, and additional nights before checking out of the hotel.

If you are attending the grantee conference and the partnership meeting, you must make your lodging reservation for each meeting separately.

If you need to cancel your reservation, please do so 72 hours before your scheduled arrival date to avoid a direct credit card charge of 1 night’s lodging. If you cancel your reservation, obtain a cancellation number from the reservationist for your records.

Hotel check-in time is at 3:00 p.m. and checkout time is at 12:00 noon.

Early Departure Fee Notice
You will have the opportunity to verify and amend your departure date at check-in. In the event that you check out prior to your reserved checkout date, an early departure fee of $50.00 may be charged to your individual account. Guests wishing to avoid this fee must advise the hotel during or before check-in of any change in the scheduled length of stay.

GUEST PARKING
Valet parking is available to Hilton guests. The current cost is $8/day for non-overnight guests and $10/day for overnight guests. Parking availability in the hotel garage is limited.

Parking is also available in the Town Square Garage located on Roeder Road and Ellsworth Drive, directly behind the hotel parking lot. The Town Square Garage is attended between 7:00 a.m. and 6:00 p.m. Monday through Thursday and 7:00 a.m. to 5:00 p.m. on Friday. The parking rate is $0.50/hour; however, parking is free on evenings, weekends, and county holidays. A ticket is required until 8:00 p.m. to exit the garage. All parking options are subject to change due to availability.

GROUND TRANSPORTATION
The Hilton Washington DC/Silver Spring Hotel is approximately 11 miles from Reagan Washington National Airport (DCA), 25 miles from Dulles International Airport (IAD), and 25 miles from Baltimore/Washington International Marshall Airport (BWI).

By Taxi
Taxi fare from the area airports is listed below. Please note fare costs are approximate.

Reagan Washington National Airport  $35.00
Dulles International Airport  $40.00
BWI Marshall  $35.00

By Shuttle
SuperShuttle™ provides ground transportation service from all three airports. For more information, call 1 (800) 258-3826. The approximate cost for one-way shuttle service from each airport is as follows:

Reagan Washington National Airport  $25.00
Dulles International Airport  $30.00
BWI Marshall Airport  $30.00

By Metro
The Washington Metropolitan Area Transit Authority (Metro) provides transit service to the Silver Spring area. The Hilton Washington DC/Silver Spring Hotel is approximately 3 blocks from the Silver Spring Metro Station (Red Line). Travel time is approximately 36 minutes with one transfer. Fare from Reagan Washington National Airport to the Silver Spring Metro Station is $3.10. The hotel provides complimentary shuttle service, based upon availability, from the Silver Spring Metro Station. You must contact the hotel directly to schedule pickup service at (301) 589-5200. For more information, please visit the Metro Web site at http://www.wmata.com.

REGISTRATION, TRAVEL, AND LODGING REMINDERS

For those stakeholder group representatives who are not EMSC grantees, and therefore are not required to attend the entire grantee meeting, please follow the directions below:

1. Please register for the stakeholder group meeting; you will not need to register separately for the grantee meeting.

2. The EMSC Program will also pay for your travel and lodging. You will receive more information from the Program's logistics contractor, B L Seamon Corporation, regarding travel and hotel arrangements in the near future; you do not need to make your own travel and lodging arrangements.

For those stakeholder group representatives who are also EMSC grantees, and therefore are required to attend the entire grantee meeting, please follow the directions below:

1. Please register separately for both the grantee meeting and the stakeholder group meeting.

2. Please make your travel arrangements as a grantee, with your return travel occurring after the close of the stakeholder group meeting (Friday, June 22, at approximately 1:00 p.m. e.d.t).

3. Please make your lodging arrangements through, and including, the evening of Wednesday, June 20 as an EMSC grantee; the EMSC Program will secure and pay for your lodging for the evening of Thursday, June 21.

THINGS TO DO

•Register for the meeting by June 4, 2007

•Return the required Travel and Hotel forms no later than June 4, 2007

•Reserve your lodging no later than June 4, 2007

QUESTIONS:
If you need special assistance, such as sign language interpretation or other reasonable accommodations, please contact me at krobinson@blseamon.com or at (301) 577-0244, ext. 25, no later than June 4, 2007. In addition, please contact me if you have questions about logistics or if your attendance plans should change.